Meetings, Incentives, Conferences, Events (MICE)

Specialist MICE services :

Travels Clinic offers specialist MICE services that create a lasting impression for every meeting, incentive, conference or other event. We’ll apply our experience and creative thinking to help your business host an amazing forum that achieves your desired outcomes. Through our exceptional relationships with airlines, hotels, transport companies and regional authorities, we can provide logistics, travel and entertainment at leading rates.

We manage everything from conferences, to incentives, to product launches and exclusive dinners. Travels Clinic provides event management services in India and in most parts of the world. Our highly skilled teams blend their expertise with creativity and industry alliances to maximize your return on investment for every occasion.

Travels Clinic has the ability to manage corporate forums of any shape or size – from private dinner parties, to multinational conferences. Whether your event is large or small, our aim is to create an impact the moment your guests arrive. We see every corporate event as a vital opportunity for your business to achieve goals – whether you want to inspire your staff, build relationships with prospects, or close a new deal with your customers.

Meetings

Coming together of a number of people in one place, to confer or carry out a particular activity. We also offer flexible and customized services, so, be it a small scale meeting or a high end one, we are ready to serve you with excellent meeting venues, exclusive business amenities and distinct international standards of services.

In our capacity as a MEETINGS PROFESSIONAL, we offer the following range of services:

  • • Venue Selection & Contract Negotiation
  • • Meeting Room Design
  • • Session Management
  • • Site Logistics
  • • Food and Beverage Planning
  • • Signages and Banners
  • • Sign Preparation and Traffic Flow
  • • Special Event Planning
  • • On-Site Management
  • • Audio Visual Management
  • • Manpower (Hostesses & Volunteers)
  • • Catering Management
  • • Services & Equipments Management
  • • Transport Management
  • • Media Management
  • • Hospitality



Incentives

Incentive Travel is given to employees as a reward. It doesn’t usually have a business or explicit educational component but instead is more of a non-business vacation with the aim of continued motivation for performance. We have a dedicated team that provides specialised services, also we are proud of our experienced and cooperative Tour Managers who are always geared up to handle small and large groups. You will be amazed at our capabilities of handling the large scale events/groups with an ease making you believe in our skills even more.

In our capacity as INCENTIVE OPERATOR, We offer the following range of services:

1. ACCOMMODATION MANAGEMENT:

  • • Booking of rooms in various Hotels as per the incentive requirement
  • • Negotiations with the Hotels and providing special tariffs for the incentive
  • • Blocking of rooms specially for the incentive movement in all categories of hotels
  • • Providing Hotel Help desks during the incentive movement in the main Hotel
  • • Online Accommodation Booking and payment online facility

2. WEBSITE MANAGEMENT:

  • • Online Accommodation Bookings
  • • Online Ticketing Request Facility
  • • Online Transportation Booking

3. TRANSPORT / SHUTTLE MANAGEMENT:

  • • Provision of Arrival / Departure Airport Transfers
  • • Running shuttle service for the social functions
  • • Provision of transport for tours
  • • Provision of special fleet of vehicles for all the VIPs
  • • Professional armed with all the experience to understand the client needs and how to ensure it

4. INCENTIVE THEMES:

  • • Adventure Theme
  • • Wildlife Theme
  • • Art & Cultural Theme
  • • Festival Theme
  • • Group Incentive Theme
  • • Historical Theme
  • • Health & Ayurveda Theme

5. VALUE ADDITIONS FOR INCENTIVE GROUPS: (On Cost Basis)

  • • Ministerial Protocol to all the guests for all the airports in India
  • • Faster Immigration in 10 to 15 minutes time for the entire group
  • • Smooth Customs and Clearance in 20 minutes time
  • • Assistance at Baggage Claim area
  • • At the Airport VIP Parking for the Group
  • • Incentive / Group Itinerary
  • • All the information about the destinations
  • • Video Clippings and Pictures
  • • Agent can interact with our officials through Online Chat
  • • Webcasting for important meetings
  • • General information like city, places of interest, proposed monuments information, officials contact with email ids and mobile no, with pictures, food and beverage information, local guide pictures and bio-data, escort pictures etc., Airport lounge information's etc.
  • • Information about the Transport vehicles pictures along with full descriptions, DRIVER and helper details with pictures
  • • Online Visa Assistance to provide all the guests for free and smooth visa assistance
  • • Online Activities Registration if required by the agents
  • • Government Permissions and Public relation help

Conferences

Participatory meeting designed for discussion, fact-finding, problem solving and consultation. You can trust us for scheduling important conferences and conventions not only at your preferred venue but the location that it deserves to be organized at.

In our capacity as PROFESSIONAL CONFERENCE ORGANISER (PCO), We offer the following range of services:

1. DELEGATE REGISTRATION MANAGEMENT:

  • • Establishment and maintenance of Secretariat
  • • Preparing and maintaining the registration database correspondence and mailing
  • • Online Registration of delegates and intimating the same to the organizing committee at regular intervals

2. ACCOMMODATION MANAGEMENT:

  • • Booking of rooms in various Hotels as per the conference requirement
  • • Negotiations with the Hotels and providing special tariffs for the conference
  • • Blocking of rooms specially for the conference in all categories of hotels
  • • Providing Hotel Help desks during the conference in the main Hotel
  • • Online Accommodation Booking and payment online facility

3. WEBSITE MANAGEMENT:

  • • Online Registration
  • • Online Accommodation Bookings
  • • Online Ticketing Request Facility
  • • Online Transportation Booking
  • • Online Pre & Post Conference Tours Booking

4. SECRETARIAT SET UP:

  • • Secretariat Set up
  • • Vendors Management
  • • Abstract & Speakers Management

5. TRANSPORT / SHUTTLE MANAGEMENT:

  • • Provision of Arrival / Departure Airport Transfers
  • • Running shuttle service from Hotels to conference venue and for the social functions
  • • Provision of transport for the pre and post conference tours
  • • Provision of special fleet of vehicles for all VIPs attending the conference
  • • Professional armed with all the experience to understand the client needs and how to ensure it

6. CONFERENCE VENUE MANAGEMENT:

  • • Identify suitable different categories of venues & Negotiate special rates
  • • Arrange & provide additional facilities in halls & ensure smooth functioning of conference

7. BUDGET AND KEEPING OF ACCOUNTS:

  • • Preparing the conference budget
  • • Monitoring expenditure within the approved budget
  • • Monitoring payments and receipts
  • • Assistance for finalizing the accounts




Events

Events at which products and services are displayed. Our palatable thoughts and zeal for perfect event give shape to your vision.

In our capacity as EXHIBITION MANAGER, We offer the following range of services:

  • • Designing of Exhibition Layout Plan
  • • Exhibition Promotion
  • • Online Space Selling
  • • Exhibitor Confirmation and Booth Arrangement
  • • Liaison and Contracting for Decorators
  • • Prepare and distribute Exhibitor Service Manual
  • • Security Arrangements
  • • Ensuring Exhibitor Set-up and Break-down according to Code and Conference Regulations
  • • Exhibitor's Cargo Handling
  • • Online Exhibitors Registration
  • • Co-ordination with Customs and other Authorities


Educational Tours

We offer students a wide variety of programs and challenges, designed to make sure that everyone gets an opportunity to reflect, connect and experience. We ensure that not only the students but their teachers and attendants also return home with lot more than great memories of the exciting time that they had on the tour. We ascertain that the children will gain a lot educationally and come back home with a better understanding of not only the outside world but about themselves also. Our tour programs are specifically designed for school children – right from the pre schoolers to the senior students and college students. All the adventurous activities are tightly in control and are provided in conjunction with the experts. Our tour groups do not travel independently and they take only those routes which we have already assessed and declared risk free. Not only has the travel part, we, at WNY, believed that all parts of the tours require all the participants to be very closely supervised and supported.